Four sources of aid, each with its own rules and deadlines
Federal, state, institutional and private aid are governed separately, and confusing them is the usual cause of a missed deadline.
Federal aid runs on one set of rules nationally, with one main application and published deadlines. It is the part most people know about and the part least likely to vary by where you live.
State aid varies enormously between states in what exists, who administers it and when it closes — and state deadlines are frequently much earlier than the federal one. Assuming the federal date is the only date is the most expensive assumption in this subject.
Institutional aid is decided by the school from its own funds. It is frequently the largest non-repaid component of an offer, and it often has its own separate application with its own earlier deadline, which many applicants never find out about.
Private aid is everything else: foundations, employers, community organisations, religious bodies, professional associations. It is fragmented, and the free search tools are as good as the paid ones.
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